PuntoUP Professional Recruitment is hiring a Commercial & Office Assistant for one of our trusted partners , a stable and well-established company active in the HVAC industry.

This role is ideal for someone eager to grow professionally in a dynamic environment, combining commercial, logistical, and administrative tasks, with a strong focus on order management and invoicing.

Job purpose:

To support the company’s commercial and administrative operations, focusing primarily on order processing, invoicing, and coordination with internal teams and external logistics partners (including Mediapost).

Key responsibilities:

• Manage customer orders, confirmations, and delivery tracking
• Issue invoices, monitor payments, and manage customer credit limits
• Operate in ERP/SAP systems for orders, goods receipt, and invoicing
• Prepare commercial reports using Excel (pivot tables, formulas, advanced functions)
• Coordinate logistics activities with the external warehouse provider
• Communicate with suppliers and service providers (office, IT, HR, etc.)
• Organize administrative documents and assist with declarations for authorities (WEEE, Intrastat, e-Transport)
• Provide support for marketing activities and event organization
• Assist with basic accounting tasks (expense sheets, travel orders, invoice processing)
• Maintain HR documentation (timesheets, leave tracking, occupational health & safety, medical checks) 

Candidate profile:

• Minimum 2 years of experience in a commercial support role (order processing/invoicing) 
• Medium knowledge of Excel 
• Previous experience working with ERP/SAP systems is a plus
• Exposure to logistics operations (warehousing, transport, shipment) is a plus
• Good command of English (spoken and written)
• Modest, hardworking, and eager to learn and grow professionally
• Detail-oriented, well-organized, proactive, and dependable
• Comfortable working in a dynamic setting with commercial priorities

Benefits: 

• Long-term opportunity in a reputable international company
• Exposure to a wide range of commercial, logistical, and administrative activities
• Supportive and collaborative team culture

All candidates who meet the above qualifications are warmly encouraged to submit their applications online. We will reach out exclusively to those who are best suited for the role within a maximum of two weeks.

For other job opportunities, visit our website at www.puntoup.com and upload your CV to our database to remain eligible for both current and future positions. All applications are handled with the utmost confidentiality.

By submitting your personal data via email to any address ending in “www.puntoup.com” or “www.puntoup.ro,” through social media platforms (such as Facebook, LinkedIn), or by applying via an online job portal, you provide explicit consent for PuntoUP and its affiliated companies to process your data. For more information, please refer to our data processing policy. Should you have any concerns regarding your personal data, kindly contact dataprotection@puntoup.com.