PuntoUP Professional Recruitment is seeking an Operations Specialist for an international automotive group currently expanding its presence in the Romanian market. The role sits at the intersection of sales operations, logistics, and administrative coordination  ideal for a structured, detail-oriented professional who thrives in a fast-paced, multicultural environment. The right person brings reliability, strong organizational skills, and the ability to manage multiple operational streams at once.

Location: Bucharest – on-site, full-time.

Main Purpose of the Job: This role ensures the smooth day-to-day execution of sales support processes, dealer coordination, and administrative operations. It acts as the operational backbone for the local sales team, keeping documentation accurate, communication flowing, and internal processes running on time.

Job Profile:

• Coordinate and maintain sales documentation, dashboards, and operational reports required by the sales operations team.
• Support vehicle homologation processes -manage data entry in the RAR portal, obtain CIV documents, and verify the accuracy of EOS procedure data.
• Track and follow up on vehicle transports to dealers; assist in obtaining UIT codes and resolving logistics-related issues.
• Manage CRM updates -maintain lead records, customer statuses, and pipeline data according to internal standards; monitor dealer-entered data and flag inconsistencies.
• Handle dealer communication on documentation requirements, reporting timelines, and operational procedures; distribute approved materials and collect feedback.
• Track invoice payments, prepare custody contracts, and ensure timely signature and filing of all financial documents.
• Support internal audits and documentation checks by preparing and organizing required files.
• Assist in the administrative preparation of sales events, training sessions, and dealer meetings -coordinate logistics, invitations, participant lists, and follow-up documentation.
• Manage office operations: supplies, travel reservations (hotels, flights), fuel cards, and IT equipment coordination for new employees.

Candidate Profile:

• Bachelor’s degree in Business, Administration, Economics, or a related field.
• Minimum 2 years of experience in an administrative, operations, or sales support role -ideally in automotive, distribution, or a similarly process-intensive environment.
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP/XLOOKUP, dashboards); comfortable with PowerPoint for reporting.
• Fluent in both Romanian and English (written and spoken) -daily communication in both languages.
• Strong organizational and multitasking abilities -able to manage multiple operational streams simultaneously without losing accuracy.
• High attention to detail and a reliable, structured approach to work.
• Good interpersonal skills -comfortable coordinating across teams, dealers, and cross-border stakeholders.
• Previous exposure to CRM systems is a plus.

Benefits:

• Competitive salary, aligned with experience and market benchmarks.
• Meal vouchers and private medical insurance.
• Full-time position within a growing international automotive brand entering the Romanian market.
• Direct collaboration with both local and European headquarters teams.

All candidates who meet the above qualifications are warmly encouraged to submit their applications online. We will reach out exclusively to those who are best suited for the role within a maximum of two weeks.

For other job opportunities, visit our website at www.puntoup.com and upload your CV to our database to remain eligible for both current and future positions. All applications are handled with the utmost confidentiality.

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